What more can there be said about the importance of outsourced bookkeeping services in a business setting? Since you are reading this post, you are likely the owner of a Texas-based company, and chances are, you are feeling the full heat of the competitiveness characteristic of your domain. Do you want to optimize your financial spending, investigate your ongoing expenses and catalog your income? Then the only viable solution would be to leverage a QuickBooks bookkeeper. It’s not a matter of preferences.
In 2025, the vast majority of businesses operate with tight profit margins, and the last thing you realistically want is to postpone your venture’s expected growth via a financial sanction received from the federal authorities. Maybe your organization looks like a well-oiled machine from afar, but for investors, the only real thing that matters is that your financial records are equivalent to the profitability margins expected from your operations. No external investor will be willing to risk their funds by gambling on a business that’s not entirely transparent with past books.
Likewise, a lack of accurate past ledgers can represent a problem if you’re looking to secure a collaboration with a banking institution. A QuickBooks bookkeeper will handle the recordkeeping of your business’s current transactions, will handle the management of your AR and AP, reconcile your financial data with the one recorded by banks, and, of course, prepare the documentation necessary during surprise IRS and comptroller audits. Why outsourced bookkeeping services and not an internal accounting team? There are many reasons, and in the following article, we will expand on both the financial and practical reasons for leveraging outsourced agencies.
What Are the Financial Perks of Outsourced Bookkeeping Services?
It’s simple. Hiring and managing an internal accounting team will be significantly more expensive than utilizing the outsourced bookkeeping services provided by a highly-skilled QuickBooks bookkeeper. Let’s say for a moment your company is based in one of Texas’s big three: Houston, Dallas, and Austin. The available talent pool for your open positions will likely be more extensive than what you can find in other US cities. In Austin, for example, 60% of all residents over 25 have at least a Bachelor’s Degree, while in San Antonio, this percentage is above 67%.
As an employer, you should have no problem in finding qualified bookkeepers who can join your venture’s internal team. But, there is a problem. Hiring employees is time consuming, and your new staff will require benefits and salaries that will be more than what you’ll have to pay for outsourced bookkeeping services. In Dallas, for example, according to Indeed, the average monthly base salary for a full-charge bookkeeper is slightly above $60,000 per year. Do you want to create an internal department that will handle 100% of your venture’s financial recordkeeping needs? Then, realistically, you will need to hire a minimum of two or three employees.
The costs will add up, especially when you take into consideration payroll taxes, training, and extra spending associated with equipment and office space. Due to the economies of scale, however, the services of an outsourced QuickBooks bookkeeper will be more affordable than hiring internal employees, and most importantly, you will not have to worry about your employee jumping ship to one of your competitors at the first sign of a more advantageous job offer.
What About the Practical Benefits?
Besides being cheaper than internal teams, an outsourced QuickBooks bookkeeper will be more advantageous when it comes to scalability. Are you active in an industry in which profitability fluctuations are something of a normal occurrence? In that case, the last thing you want is to pay for bookkeeping services applicable for large-scale operations, while your venture is currently struggling to find clients. With an outsourced company this shouldn’t really be a problem, as you will pay only for what you use. Do you want to downscale and use your bookkeeper only for the creation of weekly financial reports? If so, with an outsourced bookkeeping agency this will not be an issue, as their services will be adaptable to your profitability metrics.
With an internal team, however, downscaling will be more difficult, as your staff will require the same salaries regardless of the modifications happening in the industry. You cannot simply cut back on your employees’ wages just because business is no longer booming. You can’t afford to pay the current payroll? If so, you will have to let people go, which is a significant issue if you later require more extensive bookkeeping assistance. By definition, outsourced bookkeeping offerings are more flexible and are therefore a better option for SMEs who are just starting to find their footing in the ever-changing Texas business climate.
Why Search for a QuickBooks Specialist?
QuickBooks is the most popular accounting solution available to US enterprises, and its widespread use is explained by the enhanced functionality of this application. QuickBooks is a fully-fledged accounting solution that can be utilized for automatic transaction reporting and to categorize your expenses based on a set of predefined criteria. Likewise, QuickBooks can be leveraged for the creation of custom invoices, it can give users automatic reminders for recurrent payment obligations, it can track who opened your invoices, be utilized for the generation of in-depth financial reports, and it’s a good way to capture receipts and organize the documentation required for tax filings.
Plus, since it’s a cloud-based solution, QuickBooks will be available on any compatible device that’s connected to the Web and can represent a great way to back up your venture’s financial data and encrypt it using the latest available TLS protocols. QuickBooks can automate your tax calculations, be utilized in bank reconciliation procedures, produce real-time updates of your transactional data, and is fully integrable with third-party applications or platforms such as PayPal or Shopify. However, as great as it is, QuickBooks can at times be hard to master. Do you want to take full advantage of the program’s features and merge it with your venture’s ongoing operations? Then, hiring outsourced bookkeeping services should be at the top of your list.